Friends of the Rising Sun Library Board Meeting

October 16, 2006

The meeting was called to order on Monday October 16, 2006 at 8:05PM by President Marilyn O’Connell.  Those present were:  Mitzi Fields, Ron Jaggers, Marilyn O’Connell, Donna Hayes, Jerry Newman, Carol Starzmann, Ruth Ann Lander, Helena Schulz, Monica Voras, Barb Dickson.

The minutes of the July 10, 2006, meeting were read, a correction made and approved.

The Treasurer’s Report showed a balance in all accounts as of September 30, 2006 of $17,442.69 with an additional deposit of $970.00 made to savings account on 10-13-06 for memberships not included in that balance. 

Marilyn thanked the committee on nominations for their report of the proposed slate of officers.  Marilyn asked Jerry Newman to help review files to be turned over to the incoming president, Jerry agreed and we discussed the 501 tax form and need to check on the incorporation renewal for the tax certificate purposes.

Ruth Ann Lander a new member was welcomed along with Monica Voras the Children’s Librarian.

We discussed the meeting of the Cecil County Friends at the RS branch on September 13, 2006.  Marilyn reported that they voted to raise their dues to $10 for basic membership, $15 for Family and $7 for students/seniors.  They have an elaborate system of selling books at their annual book fair which we decided was more than we wished to do being mostly satisfied with the results of our sale on Sun Fest day.  They also set the date of November 2 for the volunteer luncheon however no one at the meeting has received an invitation as far as we know.

Unfinished business:

We have received the laptops from Elkton.

The projector has been purchased (although at this date the bill has not arrived) and been installed and is in full use.

Envelopes and the membership brochure were purchased and the brochure is now on disc for the future reprinting needs.

A discussion of the proposal to fund nametags ensued.  Carol and Mitzi said it would be a system-wide decision not just RS branch and expressed some concerns about security of having tags with full names.  Since this was only a suggestion, we decided to wait and see if there is any interest and leave the offer to pay open.

Jerry Newman showed the signs made for the book sale and the new add-on pieces which will make the signs more versatile in use.  Steve Hickey painted the “SATURDAY” signs designed to cover up the “TODAY” portion of the sign so it can be used for advance notice.  Marilyn will send him a thank you note as he did this without charge.

We discussed whether to have Rising Sun Herald bound or digitized possibly by the RS Historical Society.  Marilyn suggested that that might be the best way to go to save space and possibly we could make a donation for their efforts.  Jerry will report back.

New Business:

Jerry moved and Ron seconded the motion to send Elkton $100 for the volunteer luncheon, motion passed.

We will not have a fall/winter book sale.  Mitzi said the rooms are so fully in use that blocking out a week or more is impossible.  They are culling books being given to the library all the time and discarding books not in condition to save.  They also bring books from the shed to stock the sale racks at the front of the library.  Sun Fest will be our only book sale and we will encourage people to take contributions to Elkton or visit their sale.

Monica spoke about the Family Time preschooler and family program and the need to have some equipment here at RS branch so she does not have to transport it constantly.  She had a basic wish list and said she would make room in the shed to store whatever she received.  Ron moved and Barb seconded the motion to spend $600 for materials.  No other requests were made at this time.

There were no new nominations from the members to the proposed slate of officers.  The slate was accepted by unanimous vote.

Our next meeting will be January 8, 2007.  We went over the calendar for the quarterly meetings selecting January 8, April 9, July 9 and October 15 as meeting dates.  Mitzi will take care of getting them on the library calendar.

There being no further business Marilyn moved and Donna seconded the motion to adjourn.

Respectfully,

Barbara Dickson